Privacy and Cookies Policy

In this privacy and cookies policy we explain how we collect and use your personal information. ‘We’ means E3 Recruitment Ltd of Heritage Exchange, Wellington Mills, 70 Plover Road, Lindley, Huddersfield, HD3 3HR. We are the data controller for the purposes of the Data Protection Act 1998 or 2018 or any successor legislation and the EU General Data Protection Regulation.

You can use our Contact Us Form, or the contact details on our website, to contact us with any questions you may have about privacy or data protection.

Our Data Compliance Manager is Breanne Rodgers

Please note that links from our website may take you to external websites not covered by this policy. We recommend that you check their privacy policies yourself before submitting any personal information. We will not be responsible for the content, function or information collection policies of these external websites.

Introduction:

We are committed to protecting any data that we collect concerning you. By using our services you agree to the use of the data that we collect in accordance with this Privacy & Cookies Policy.

We are committed to protecting your privacy.

We collect the minimum amount of information about you that is commensurate with providing you with a satisfactory service. This policy indicates the type of processes that may result in data being collected about you. Your use of this website gives us the right to collect that information.

Information Collected:

Information you provide to us

We may receive personal information about you whenever you contact us. For example, by doing the following:

We may collect any or all of the information that you give us depending on the type of transaction you enter into, including:

Any other information provided to us via the website or during other communications and contacts. Other information that may be needed from time to time to process a request may also be collected as indicated on the website.

We may also collect, store and use the following “special categories” of more sensitive personal information:

Information we collect about you on our website

We collect information using Cookies and other similar technologies to help distinguish you from other users of our website. These can streamline your online experience by saving you from re-inputting some information and also allow us to make improvements to our website. For more information about how and why we use Cookies please take a look through this Privacy and Cookie Policy.

When you visit our website we may collect the following information:

Our website is not intended for children and we do not knowingly collect data relating to children.

How is your personal information collected?

We collect personal information about candidates from the following sources:

This list is not exhaustive and, in specific instances, we may need to collect additional data for the purposes set out in this Policy.

Information we receive about you from other sources

Sometimes you will have given your consent for other websites, services or third parties to provide information to us.

This could include information we receive about you if you use any of the other websites we operate or the other services we provide, in which case we will have informed you when we collected that data if we intend to share those data internally and combine it with data collected on this site. We will also have told you for what purpose we will share and combine your data.

It could also include information from third parties that we work with to provide our products and services, such as payment processors, delivery companies, technical support companies and advertising companies. Whenever we receive information about you from these third parties, we will let you know what information we have received and how and why we intend to use it.

Information Use:

We will only use your personal information when the law allows us to. Most commonly, we will use your personal information:

Data collected in the UK is held in accordance with the Data Protection Act. All reasonable precautions are taken to prevent unauthorised access to this information. This safeguard may require you to provide additional forms of identity should you wish to obtain information about your account details.

The reason we process the above information is so that we can perform our contract with you to provide work-finding services, and to comply with our legal obligations. It is also in our legitimate interest as a responsible employment business to be able to contact your designated family member and/or friend in the event that there is an emergency when you are at work. It is also in your interests that we are able to inform your designated contact of any emergency. In certain circumstances it may also be necessary for us to do so in order to protect your vital interests.

We may also need this information, especially your name, to carry out the processing activities listed below:

It is in our legitimate interests to decide whether to enter into a contract to provide work-finding services to you as such contracts form the basis of our business. In the event that we enter into a contract with you, we also use the above information to comply with our legal obligations and to perform that contract by seeking to find you work with one of our clients.

We may also use your personal information in the following situations, which are likely to be rare:

Contacting you

We want to stay in touch with you! Sometimes we may need to use the information that we have about you in order to respond to your questions or let you know about important changes.

We will only use your information in this respect where it is necessary so that we can:

Verifying your identity

We may use your information where it is necessary for us to do so in order to meet our legal obligations or to detect and prevent fraud, money-laundering and other crimes.

Protecting you and others from harm

We may use your information where it is necessary to protect your interests, or the interests of others. This may include in the event of criminality such as identity theft, piracy or fraud.

If you fail to provide personal information

If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully. For example, if we require references and you fail to provide us with relevant details, we will not be able to take your application further.

How we use particularly sensitive personal information

We will use your particularly sensitive personal information in the following ways:

Information about criminal convictions

We may process information about criminal convictions where the role available requires us to do so. We may only use information relating to criminal convictions where the law allows us to do so. This will usually be where such processing is necessary to carry out our obligations and provided we do so in line with our data protection policy.

Automated decision-making

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making unless we have a lawful basis for doing so and we have notified you.

Data sharing

We may share your personal information with:

All our clients and third party providers are required to take appropriate security measures to protect any of your personal information which we share with them. We do not allow our third party providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

We may use third party service providers to process some information who may be based or may have sub-processors, resources or data processing facilities outside the European Economic Area (for example we use a CRM system to provide client relationship management services who are based/use servers/have sub-processors in the US. Any such transfers shall be affected in accordance with our obligations under data protection legislation with appropriate safeguards including where there are adequacy decisions, standard contractual clauses approved by the European Commission or the ICO. For example for most companies we will enter a data processing agreement incorporating the model contract clauses. Further, in the U.S.A. companies may be certified under the EU-U.S. Privacy Shield Framework and Swiss-U.S. Privacy Shield Framework, which ensures that your data will be processed and protected in compliance with EU and UK law and regulations. If you require further information about any protective measures in relation to such arrangements, please contact us on the details given above.

Data security

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

Data retention

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Details of retention periods for different aspects of your personal information are available separately in our retention tables. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you. Once you are no longer an employee, worker or contractor of the company we will retain and securely destroy your personal information in accordance with our data retention policy and applicable laws and regulations.

Your rights in connection with personal information

Under certain circumstances, by law you have the right to:

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact privacy@e3recruitment.com in writing.

Right to withdraw consent

In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact privacy@e3recruitment.com. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.

Use of Cookies:

What are cookies?

Cookies are information files stored on your computer, tablet or smartphone that help websites remember who you are and information about your visit. Cookies can help to display the information on a website in a way that matches your interests. Most websites use cookies.

What cookies are used on this website?

The cookies used on this website can be grouped into the following categories:

Essential – Some of the cookies on our website are essential for us to be able to provide you with a service you have requested. An example of this would be a cookie used to enable you to log into your account on the website or which allows communication between your browser and the website.

Google Analytics – These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.

Social Sharing – We use cookies to allow you to share content directly on the social networking/sharing sites like Facebook, Twitter or Google+. Examples would be if you wanted to “like” or “tweet” about a business or product advertised on our website.

How can I reject or opt out of receiving cookies?

If you want to reject cookies we use from this website you will need to delete the cookies from your browser. Most browsers also allow you to prevent all or some cookies being stored on your machine in the future. For more information on how to delete or disable cookies from your browser please use the “help” function within your browser or alternatively visit www.allaboutcookies.org.

Please be aware that disabling cookies may impact the functionality of this website.

Changes to this Policy:

Any changes to our Privacy & Cookies Policy will be placed here and will supersede this version of our Policy. We will take reasonable steps to draw your attention to any changes in our Policy. However, to be on the safe side, we suggest that you read this document each time you use the website to ensure that it still meets with your approval.

Contacting Us:

If you have any questions about our Privacy & Cookies Policy, or if you want to know what information we have collected about you, please email us at privacy@e3recruitment.com. You can also correct any factual errors in that information or require us to remove your details from any list under our control.

If you wish to make a complaint about our collection or use of your personal data, please use the Contact Us Form in the first instance so that we may seek to resolve your complaint.

You have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the statutory body which oversees data protection law in the UK. Please visit the ICO website if you wish to lodge a complaint with the ICO.

E3R Data Protection Policy:
Click here to view our Data Protection Policy

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